Success Stories

Integrate webshop with an inventory management system

Challenge

Solution

Result

Details

  1. Order information is requrested from SaaS webshop system (Magento) via REST API.
    • Product information: ID, amount, discount codes. 
    • Customer information: name, delivery address, invoice address, phone number, email address.
  2. New orders are requested every 30 minutes.
  3. Order information is transferred to the on-premise inventory management system (MS SQL) via the Cloudomation satellite.
  4. When the on-premise system is shut down or rebooted, the satellite automatically reconnects. Order processing continues at exactly the point of interruption. Double processing of orders or lost orders are impossible.
  5. Customer information is cross-checked with existing customers and classified: new or existing customer.
  6. Data wrangling to ensure correct processing:
    • All phone numbers are converted to the E.164 standard. Any international phone number can be processed.
    • Anomaly detection logic for intelligent mapping of existing customers:
      • Same customer name, but different phone number – assume phone number changed.
      • Same name, different delivery address – assume moved.
      • Same name and both different address and phone number – assume different person with same name.
  7. New customers are created in the inventory management system. 
  8. Order is created in the inventory management system. Invoice and delivery slip are created.
  9. Packaging and shippping are the only manual steps left in the process.

A Cloudomation automation expert conducted an in-depth requirements analysis with Aras employees who are responsible for the order process. This was followed by a technical audit in coordination with external IT service providers: the webshop hosting provider, as well as the inventory managemet system development company. The integration was developed by Cloudomation in close coordination with Aras. During a six week trial period Aras was able to fully test the process. Minor adaptations were done to ensure every possible scenario is covered. After go-live of the process, we continue to support Aras in the use of the process and work with them to extend it further. 

  • Extend the process to automatically print delivery slip and invoice on the warehouse printer so that the warehouse has a physical “to-do” package of delivery slips.
  • Add automatical send-out of dispatch notice and invoice to customers after package has been handed over to logistics partner.
  • Automatic forwarding of invoice information to accountant’s software.
  • Automatic send-out of vouchers and other loyalty program items to customers two weeks after their last purchase.

Deployment Automation

Challenge

Solution

Result

Details

  1. Spin up AWS machine of specific type.
  2. Configure security groups.
  3. Configure network.
  4. Configure hard disk.
  5. Set up operating system.
  6. Install, update, and configure libraries.
  7. Download, set up and configure software product.
  8. Create account for customer on software product.
  9. Send notification email with login credentials to System Administrator, who does a final check and then forwards the credentials to the customer.

One System Administrator from Semantic Web Company and one Automation Specialist from Cloudomation sat together one afternoon. The System Administrator didn’t know Python. With support from our expert, he was able to develop the automation script himself. He now owns the process and can extend and adapt it on his own.

  • Extend the automated process for additional deployment options, e.g. on different environments and with different components.
  • Add steps before and after the process, e.g. a quick test after deployment finished, and direct send out of credentials to the customer. 
  • Automate roll-out of updates and other maintenance processes.

Swiss Software Company

Automated payslip delivery to HR tool

Challenge

Solution

Result

Details

  1. Payslips are uploaded in bulk to Cloudomation.
  2. Parse payslip pdf files to extract employee number.
  3. Access HR database to extract mapping of employee numbers between payslip tool and HR tool, which use different employee numbering systems.
  4. Check: Correct employee number in payslip pdf?
  5. Check: Each payslip can be assigned to an employee? (No excess payslips.)
  6. Create report containing all successful uploads and any issues that were encountered. If there are issues, all valid pdfs are still uploaded.
  7. Upload individual payslips to correct employee account in HR tool. Employees can now see and download their payslips in the HR tool. 

One Business Applications Manager from the customer and one Automation Specialist from Cloudomation met for two afternoons. With support from our expert, the Business Applications Manager developed the automation script himself. He now owns the process and can extend and adapt it on his own.

  • Streamlining automated process: parallel processing of pdfs, parallel creation of employee number mapping.
  • Direct automated download of payslip pdfs from source.
  • Dynamic update of employee number mapping for new or resigning employees.

Viennese SaaS Company

Application Release Automation

Challenge

Solution

Result

Details

  1. Integration with git source control system: git commit triggers build.
  2. Source code extracted from git.
  3. Components are built and deployed in fixed order. This was much easier to do in Cloudomation than before. 
  4. Build completes in 2-3 minutes. Before it took 15 minutes.

One Automation Expert from Cloudomation developed the build automation flow script based on the previously used build script. In cooperation with the build master, our expert was able to improve elegance and performance of the build process significantly.

  • Further improve performance by only building components with committed changes, instead of always running a full build.
  • Extend build automation into full CI/CD pipeline.

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