Swiss Software Company

Automated payslip delivery to HR tool

Challenge

Solution

Result

What was Automated?

Automated processing and allocation of payrolls.

Cloudomation analyzes payroll PDFs and extracts the employee number. The mapping between the payroll and the HR tool is verified, as both use different numbering systems. It is ensured that each payroll is correctly assigned to an employee. A report summarizes successful uploads and issues, with valid PDFs still being uploaded. Finally, the payrolls are made available in the HR tool so that employees can view and download them.

All the Details About the Automation
  1. Payslips are uploaded in bulk to Cloudomation.
  2. Parse payslip pdf files to extract employee number.
  3. Access HR database to extract mapping of employee numbers between payslip tool and HR tool, which use different employee numbering systems.
  4. Check: Correct employee number in payslip pdf?
  5. Check: Each payslip can be assigned to an employee? (No excess payslips.)
  6. Create report containing all successful uploads and any issues that were encountered. If there are issues, all valid pdfs are still uploaded.
  7. Upload individual payslips to correct employee account in HR tool. Employees can now see and download their payslips in the HR tool. 

How did we Develop the Automation?

One Business Applications Manager from the customer and one Automation Specialist from Cloudomation met for two afternoons. With support from our expert, the Business Applications Manager developed the automation script himself. He now owns the process and can extend and adapt it on his own.

What are the Next Steps?

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